Examples of the Unique Collaborative Relationship between Schools and PTAs

 

  • Parents, Teachers, Administrators, and Students are members of local PTAs.
  • Most local PTA bylaws require that local school principals or their representative be a member of the PTA Board of Directors.
  • No Child Left Behind National Education Goal 8: “Every school will promote partnerships that will increase parental involvement and participation in promoting the social, emotional, and academic growth of children.”
  • Each school and LEA receiving assistance under Title I, Part A must ensure effective involvement of parents and support a partnership among the school, the parents, and the community to improve student academic achievement through training, information, and coordination activities.
  • A local PTA’s legal address is the school and is recognized as such by the IRS and the State of Maryland.
  • PTAs are accorded a lowered fee structure for ICB bookings in recognition of their special affiliation with schools.
  • In 2005-06 38,000 volunteers provided 3.5 million hours of service at local schools, much of this provided by and coordinated by PTA members.
  • Local schools provide PTAs with a mail box at the school.
  • PTAs send and receive mail through the MCPS pony.
  • PTAs within Montgomery County provide millions of dollars in educational services and programs, facilities funding, and equipment and supplies to local schools every year.
  • Local schools are directed to identify a staff member to work with PTAs to discuss and respond to parents’ questions regarding the Grading and Reporting policy and procedures as stated in Dr. Lacey’s July 24, 2006, letter to parents and guardians.
  • Within Montgomery County, local PTAs exist only in conjunction with a school.
  • Multiple MCPS regulations and policies recognize PTAs as the designated parent representative; instruct principals or central office staff to work in close cooperation with PTAs and PTA presidents and members of the MCCPTA Board of Directors; direct that reports and communications be provided to the PTA president or member of the MCCPTA Board of Directors or flow through the PTA; and assign specific roles on committees and advisory boards to PTAs, PTA presidents, and members of the MCCPTA Board of Directors. Examples are provided below.

 

 


Selected MCPS Regulations

 

 

ABC-RA  Parent Involvement  

        Each local school should work in cooperation with parents, parent groups and PTAs, to develop and maintain a clear, regular two-way communication system”       

♦ “Work in cooperation with the PTA and other parent groups to support programs for parents to learn how to create and sustain a home learning environment”

      ♦ “Identify a member of the school staff to work cooperatively with the PTA, and other parent groups to encourage parent participation”

 

  • ECM-RA        Joint Occupancy of MCPS Facilities 

      ♦ “Upon identification of an operating school for joint occupancy, the real estate management specialist will meet with the principal, PTA, civic associations, and other appropriate community representatives to identify desirable tenants.”

 

  • FAA-RA         Long-Range Educational Facilities Planning

       ♦ “Copies of the superintendent’s recommended CIP will be sent to MCPS executive staff, department and division directors, school principals, MCCPTA cluster coordinators, local PTA presidents, and public libraries.” 

      ♦ “In May, cluster representatives should state in writing to the superintendent any proposals, priorities, or concerns that they have identified for their schools in consultation with local PTA leadership, principals, and the community.” 

      ♦ “Cluster comments are to be considered in the development of facilities recommendations made by the superintendent in the CIP.”

      ♦ “The PTA cluster coordinators and/or PTA area vice presidents in consultation with the cluster PTA presidents will coordinate testimony at the hearing on behalf of cluster schools and are encouraged to ensure that diversity of opinions are accommodated when scheduling testimony.  Testimony times for each cluster will be scheduled and organized by quad-cluster and/or consortium whenever possible.”

♦“MCCPTA, local PTAs, or other parent or student representatives along with appropriate MCPS staff should be involved in the following planning processes:  Site selection; School boundary or geographic student choice assignment plans; Issue roundtables; School closings and consolidations; Facility planning (educational specifications, architect selection, and architectural design) for new schools, additions, and modernizations.” 

      ♦ “MCPS staff works with MCCPTA area vice presidents, cluster coordinators, or PTA presidents to form a Site Selection Advisory Committee (SSAC) composed of MCPS staff; PTA representatives; appropriate municipal and county governmental agency officials.”

      ♦ “Parent representatives will serve with MCPS staff on facility advisory committees to modify, modernize/replace, or construct new facilities.  Parent representatives will be identified by MCCPTA area vice presidents, cluster coordinators, or PTA presidents in collaboration with school principals.” 

      ♦”When the Board of Education identifies the need for changes in school service areas and the geographic scope of a study, and advisory committee will be formed to evaluate boundary change options….The MCCPTA area vice president, cluster coordinator(s), or PTA presidents will identify parent representation from areas throughout the geographic scope of the study approved by the Board.  The MCCPTA area vice president, cluster coordinator(s), or PTA presidents also may identify additional representatives from parent or student organizations that have knowledge of the schools involved.”

      ♦“Advisory committee representatives serve as the liaison between the committee and the community they represent.  Representatives share committee discussions and options with their community through PTA meetings and other forums.  Input received from the community is then presented by representatives at subsequent advisory committee meetings.  Community input is also factored into committee member option evaluations and optional PTA or cluster position papers.  An advisory committee report including evaluations of the options by committee representatives, and any individual PTA or cluster position papers submitted on the options, will be forwarded to the superintendent.  The superintendent will develop a recommendation after considering staff advice, the advisory committee report, option evaluations and any PTA or cluster position papers,…Copies of the superintendent’s recommendation are distributed to the affected schools and PTAs and posted to the MCPS web site.”

 

  • FFA-RA         Naming Schools 

      ♦ “Upon the appointment of a principal, but no later than six months before a new school is scheduled to open, the deputy superintendent of schools will assign the new school’s principal or another administrator to chair a name-recommendation committee…The committee will be comprised of PTA representatives from the attendance area that the new school will serve.”

      ♦ “When a petition or request to name a section of a building submitted to the local school principal…The principal will convene a selection committee of:…Two parents (designated by the PTA).”

 

  • IGP-RA          Implementation of programs on Family Life and Human Development 

      ♦ “A local school-community planning group is established in each school and is composed of parents, teachers, local school administrators, and student representatives where appropriate.  The committee is appointed by the principal in consultation with the president of the PTA, PTSA, or similar group.  Members of the PTA or PTSA Board of Directors may comprise the nucleus of this committee.” 

      ♦ “After consultation with the planning group, the principal, using the regular means of school-parent communication (e.g., PTA/PTSA newsletter, school bulletin, letter, or announcement sheet)…”

 

  • IPC-RA          Out-of-School Foreign Language Programs in the Elementary Schools and Intermediate Schools, Grade 6 

      ♦ “The Montgomery County Public Schools (MCPS) and the Montgomery County Council of Parent Teacher Associations (MCCPTA) cooperate to insure a quality Foreign language in the Elementary School Program (FLES).”

      ♦ “If a FLES program is approved by the local committee, the principal is responsible for: …Facilitating the distribution of information, questionnaires, and forms necessary for the operation of the program.”

 

  • IQC-RA          Procedures for Use of Professional Performing Companies, Individuals, or Workshops 

      ♦ “Performing companies or individuals have bee n providing services for Montgomery Public Schools for many years.  Since 1972, the Division of ECIA, Chapter I (formerly ESEA, Title I staff, later Chapter I and Early Childhood Services), and the Montgomery County Council of Parent Teacher Associations (MCCPTA) Cultural Arts Committee have been screening, approving, and showcasing groups who wish to make presentations in the schools.” 

      ♦ “Showcases are a series of 15-minute presentations by performing companies or individuals on the approved list.  The audience may include PTA Cultural Arts representatives and MCPS staff….The showcases are sponsored by MCCPTA-EPI.”           

♦ “Local schools will form a Planning Committee for Performance composed of the principal, professional staff, and the PTA cultural Arts Chairperson.”

 

  • JPB-RB         Head Lice 

      ♦ “At the beginning of each school year, the principal, working with the School Community Health Nurse (SCHN), should:  Consider a health information session as a part of the first PTA meeting.  Communicate with feeder schools and MCCPTA about countywide efforts for head lice prevention and control.”

 

  • KGA-RA        Community Use of Public Schools 

♦ “There will be no temporary or permanent signs, banners, pennants, or the like placed in or on school buildings or on school grounds by any group except those associated with activities sponsored by the school or school PTA…”

 

  • LIA-RA           Evaluation and Accreditation of Senior High Schools 

      ♦ “After reviewing [the Final Evaluation] report, the principal will distribute copies to members of the school staff, president of the PTA, the superintendent, deputy superintendent, central office associate superintendents, and the area associate superintendent and his/her staff.” 

      ♦ “A PTA meeting will be scheduled to provide a forum for parent discussion of the evaluation findings and to promote community knowledge about and confidence in school programs as well as support for future budget requests related to the committee’s recommendations.”

 

 

 

 

 

 

 

 

Selected MCPS Policies

 

  • ABC               Parent Involvement

      ♦ “Assistance to develop parental involvement in educational advocacy through PTAs and other organizations, including school system task forces and advisory committees” 

      ♦ “Local schools are expected to work with PTA, other parent organizations, and parent outreach personnel to ensure parental input form a broad range of culturally and linguistically diverse groups” 

      ♦“in addition, appropriate staff in central offices are expected to support local school efforts and, where relevant:  assist in the development of parent leadership through PTAs and other recognized groups”

 

  • CND               School Related Fund Raising 

      ♦ “Examples of Appropriate Fund Raising Groups:  School-sponsored organizations and clubs; Individual school classes or grade-level groups; Parent-teacher associations; Other parent-sponsored organizations, such as booster clubs; Countywide student organizations”

 

  • EEA                Student Transportation 

      ♦ “The Board of Education encourages participation and involvement of PTA’s and other citizens in the identification and resolution of transportation and safety issues.”         

♦ “Upon receipt of a timely appeal to the Board of Education….No later than twenty days prior to its being held, the appellant(s) and the PTA for the schools in question shall be notified in writing that a public hearing will be held as to the matter in dispute.” 

      ♦ “The principals and presidents of the PTA or equivalent parent organization of public and nonpublic schools shall be notified in writing by the superintendent of schools or his/her designee of any prospective changes in bus service preceding the new school year.”

 

  • FAA                Long-Range Facilities Planning

      ♦ “Provide a constructive and collaborative advisory role through public hearings, position papers, written comments, and advisory committee membership for parent organizations (such as the PTA) and other community groups in the capital improvements program.

 


MCCPTA Fact Sheet

 

·        MCCPTA has existed since 1944.

·        MCCPTA had over 51,620 members in 2005-06

·        MCCPTA membership comprises 24% of the total PTA members in the State of Maryland and almost one percent of PTA members nationwide.

·        MCCPTA has 190 local PTA chapters with three additional schools currently organizing PTAs.

  • Former MCCPTA Presidents include former and present Board of Education members, the present Director of the Mental Health Association, the Mayor of Chevy Chase, a former President of Maryland PTA, and current Maryland State Delegate.